ieeeucsd.org Email

Each officer, both current and past, can get access to an ieeeucsd.org email account. The only exception is if you have been forcefully removed from your position or have abused the email you have used.

However, you are NOT allowed to use the email for any unsolicited emails (including spam emails or random marketing emails without prior consent). You may also not use any unauthorized scripts or botting with this email.

Getting credentials

The webmaster should be issuing the credentials to you through a DM. If the webmaster is being unresponsive for a long period of time, you may ask VC Internal or if needed, the President, for your credentials.

Caution

Make sure you change your default password! Change this FIRST before proceeding. You can change this at mail.ieeeucsd.org.

If it is a shared email account (e.g. [email protected]), then make sure you add the password onto the bitwarden!

Accessing your email

To access your email, you would need to go https://mail.ieeeucsd.org. There you would have basic functions such as sending and recieving mail. However, you would want to most likely use gmail rather than ours. To do this, follow the guide below

Integration with gmail

Go on your personal account (or UCSD account) that you want to add the email onto.

First Step:

1. Go to settings (gear icon) -> Accounts and Import
2. In the section that says Send mail as:, select Reply from the same address the message was sent to
3. In that same section, select Add another email address
4. For the Name, just put your actual name (e.g. Charles Nguyen) if this is your personal ieeeucsd.org or put the department name (e.g. IEEEUCSD Webmaster).
5. For the Email address, put the email that was provided for you.
6. Make sure the Treat as an alias button is selected. Go to the next step.
7. For the SMTP Server, put mail.ieeeucsd.org.
8. For the username, put in your FULL ieeeucsd email address.
9. For the password, put in the email’s password
10. For the port, put in 587
11. Make sure you select Secured connection with TLS.
12. Go back to mail.ieeeucsd.org and verify the email that google has sent you.

Second Step

1. Go to settings (gear icon) -> Accounts and Import
2. In the section that says Check mail from other accounts:, select Add a mail account.
3. Put in the ieeeucsd email and hit next
4. Make sure Import emails from my other account (POP3) is selected, then hit next
5. For the username, put in your full ieeeucsd.org email
6. For the password, put in your ieeeucsd.org password
7. For the POP Server, put in mail.ieeeucsd.org
8. For the Port, put in 995
9. Select Leave a copy of retrieved message on the server.
10. Select Always use a secure connection (SSL) when retrieving mail.
11. Select Label incoming messages:
12. Then hit Add Account.

Warning

These steps need to be repeated every time you change your password! You would have to remove the email address from the Send mail as and Check mail from other accounts portion.

Google Workspace Account

While the email is accessed from your personal account, you wont be able to access all the other google applications with the email. However, there’s a simple fix! In your current inbox, a Google Workspace invitation was sent to you. Follow the steps to create a Google workspace account using the SAME email and password. You wont be able to access gmail with this account, but you are able to access anything related to IEEEUCSD’s google drive.

You are automatically going to be able to join the IEEEUCSD team on google workspace. If you are not able to, you should be able to find it pretty easily on google drive. You HAVE to join the team. You will know if you successfully joined one if you are able share a file with the IEEEUCSD team (so in addition to Restricted and Anyone with a Link, IEEEUCSD should also appear).

Caution

While changing the email password isn’t going to affect the google workspace password, you should update the password on google workspace in order to have a consistent password!

Other email clients

While the steps above are for gmail, you can use the following information to add it to other 3rd party email clients, such as Apple Mail and Outlook.

KEEP IN MIND that you HAVE to still follow the guide to set up your Google Workspace account.

Ports for 3rd Party Email Clients:

IMAP SSL: 993

IMAP Non-SSL: 143

POP3 SSL: 995

POP3 Non-SSL: 110

SMTP SSL: 465

SMTP Non-SSL/STARTTLS: 25, 587