President

Congratulations on becoming the new President of the IEEE Student Branch at the University of California San Diego!

What to know

Original Doc: https://docs.google.com/document/d/1vF2dIPXGT5dbbDwhh41YOlJSqBUiGMZNoDAsO_LXyFg/edit?usp=sharing

VTools
GBMs
Rising Stars
Other Large scale events: Hard Hack, Reverse Career Fair, Robofest, Visionarieees

Please also see the Exec Roles document.

IMPORTANT: HOW TO TRANSFER OVER CHAIR ON VTOOLS

Must do when new ExCom member or officer is selected to serve at student branch.

Deadline as of 2025: March 15th

Missing deadline means that the club doesn’t get rebates!

Link: https://officers.vtools.ieee.org/

All-hands

2 All-hands per quarter

One at the beginning of the quarter (Week 1 or the weekend before the quarter)
- GBM Review
One during the middle of the quarter
- Officer updates

GBM

Advertising:

Discords
Library walk tabling (plan 3 weeks in advance)

Fall GBM

Location: Price Center West Ballroom
Attendance: 150
Food: Pizza

40 Pizzas
11 “Works”
11 Pepperoni
11 Cheese
7 Veggie

Suggested to be Week 1

Winter GBM

Location: Qualcomm Conference Room
Attendance: 100
Food: Burritos

115 Burritos
- 35 chicken
- 35 steak
- 20 sofritas
- 20 veggie

Suggested to be Week 2

Spring GBM

Location: Henry Booker Room
Attendance: TBD
Food: Pizza

30 Pizzas
- 10 Pepperoni
- 10 Veggie
- 10 BBQ chicken

Rising Stars

To do:
Contact Jalyn about hotel and ride reimbursements

Last year’s details

15 registrations
3 hotel rooms
3 cars mileage at 62.5 / mile

We brought:

16 registrations (paid for 1 registration out of pocket)
4 hotel rooms (paid for 1 additional room)
4 cars mileage (paid for 1 additional car)

Sources of funding

IEEE bank account
San Diego IEEE section (ask VCF to go in-person and ask for money)

Internal Resources

Rising Stars folder
Rides/Hotel Logistics spreadsheet

Logistics Email 1

[Time-Sensitive] Rising Stars 2023 Registration Hi everyone! If you have received this email, you were selected to come with us to Rising Stars 2023! Please read this email as soon as possible and in its entirety, as it is important that we expedite everyone’s registration. --------------------- Dates and Times (Including departure to and from UCSD): Jan 2, 9 am - Jan 5, 5 pm Location: Tropicana Las Vegas – a DoubleTree by Hilton Hotel & Resort 3801 South Las Vegas Boulevard Las Vegas, NV 89109 What is Rising Stars? Over the course of 3 days, featuring 40+ expert speakers, attendees will obtain direction and perspective into potential career paths as they learn about emerging technologies and connect with industry professionals and executives. Events will include: Technical Innovation Talks, Job Recruitment Fair, Workshops, Competitions, and Networking Opportunities --------------------- For drivers: If you signed up to be a driver in the interest form, please let me know if circumstances have changed and you are unable to drive before you sign up for registration. We have a limited number of people who signed up to be a driver and we might not be able to accommodate everyone if we do not have enough transportation. To sign up, please go to the Eventbrite link here and enter promo code RS23UPP so you will not be charged for the registration fee. Please note that you will need your IEEE membership number in order to register. After you fill out the form, please fill out this Google form here with your personal information as our way of confirming you’re still going. Please fill out the Eventbrite link and the Google form by the end of today, or at the latest tomorrow at 12 pm. Otherwise, we may not be able to guarantee your spot. Please note: signing up via Eventbrite and filling out the Google form is a binding sign-up. Please do not sign up if you do not plan to attend, as we have a limited number of spots. If you do not plan on attending, please reply back to this email. TLDR: Sign up via Eventbrite and Google forms: https://www.eventbrite.com/e/2023-ieee-rising-stars-conference-tickets-363364742727 https://forms.gle/feiicSHDdCY2azpP9 Deadline for signing up is tonight If you don’t plan on coming, please reply back to this email

Logistics Email 2

ACTION REQUIRED: Rising Stars 2023 Logistics Hi there! If you’re receiving this email, this means you’re signed up to go with us to Rising Stars 2023! Please read this email in its entirety, as it contains important information. Action Items Please take a look at this spreadsheet for in-detail logistics. The sheet covers information about rides, hotel, what to pack, and things to do. Please fill out the contact information form on the sheet with your phone number ASAP. Location and Event Details IEEE Rising Stars is designed to inform, excite, enthuse, and enlighten the top engineering young professionals and students. Over the course of 3 days, featuring 40+ expert speakers, attendees will obtain direction and perspective into potential career paths as they learn about emerging technologies and connect with industry professionals and executives. Dates: January 2nd (Monday) - January 5th (Thursday), 2023 Times: 11 AM on January 2nd. Till 7 PM on January 5th. Location: Tropicana Las Vegas - a DoubleTree by Hilton Hotel 3801 Las Vegas Blvd S, Las Vegas, NV 89109 Note: Please check the map below for more visual directions. UCSD to Tropicana will be approximately a 6 hour drive.

Schedule Below is the schedule (this may be subject to change, but you will be notified beforehand). January 2nd 10:00 AM : Arrive in front of the Jacobs School of Engineering Building 10:30 AM : Depart Jacobs 12:00 PM : Lunch stop 5:00 PM : Arrive at Tropicana and check in 7:00 PM : IEEE University Partnership Program (UPP) Meet n’ Greet + Dinner January 3rd 9:00 AM - 6:30 PM : Rising Stars Day 1 January 4th 7:30 AM - 6:30 PM : Rising Stars Day 2 January 5th 8:00 AM - 12:30 PM : Rising Stars Day 3 1:00 PM : Depart Tropicana 7:00 PM : Arrive at Jacobs School of Engineering Building Check-in Please note that everyone should arrive by 10 AM for check-in on January 2nd. As there is a lot of variability in our schedule, it is very important that you show up on time. Check-in will be at the front of the Jacobs School of Engineering building. During check-in, you will need to provide your Rising Stars registration ticket, as well as an identification document (Student ID, Driver’s License, Passport). Expenses All food during the actual conference, your registration fee, and hotel expenses have all been paid for in advance. However, any food/activities you choose to buy outside of the conference will not be able to be reimbursed. Summary 1. Fill out the contact information spreadsheet ASAP. 2. Check-in at 10 AM in front of the Jacobs School of Engineering building on January 2nd. We will be departing Jacobs at 10:30 AM. 3. We will be arriving back at Jacobs at 7 PM on January 5th. Thank you for reading this email in its entirety, and on behalf of the IEEE UCSD student branch, we hope we can make your Rising Stars experience a safe and fun time!

Logistics Email 3

[Time-Sensitive] Rising Stars Information Hi everyone! If you’re receiving this email it means you’re coming to Rising Stars! Here are some last-minute logistics for Rising Stars. Group/Team Assignments Reimbursement Coordinators: Darin Tsui Yash Puneet Rides: 1. Darin: Sanh, Yash, Sankalp 2. Brigette: Danny, Jason, Ishaan 3. Tim: Lisa, Matthew 4. London: Stella, Khai, Annie Hotel Rooms: 1. Darin: Yash, Ishaan, Jason 2. Sankalp: London, Matthew, Tim 3. Sanh: Khai, Danny 4. Lisa: Annie, Stella Check-in: UCSD Please note that everyone should arrive by 10 AM for check-in on January 2nd. As there is a lot of variability in our schedule, it is very important that you show up on time. Check-in will be at the front of the Jacobs School of Engineering building. During check-in, you will need to provide the following: (1) Rising Stars registration ticket from Eventbrite (email verification is fine) (2) Photo ID (driver’s license, student ID, passport) Check-in: Las Vegas If people make it to Tropicana before me, please check into your rooms if you’re one of the below people. The rooms are given as follows: Room 1: Yusuf Morsi, Confirmation Number: JSWTM Room 2: Yash Puneet and Matthew Yik, Confirmation Number 63BMJ Room 3: Darin Tsui and Sanh Nguyen, Confirmation Number 24YBM Room 4: Darin Tsui and Lisa Takai, Confirmation Number 9IGX3YUI Below is the itinerary for all of the days. Day 1: Jan 2nd 10:00 AM : Arrive in front of the Jacobs School of Engineering Building 10:30 AM : Depart Jacobs 12:00 PM : Lunch stop at R burgers - 1666 University Ave, Riverside, CA 92507 1:00 PM : Depart from lunch 5:00 PM : Arrive at Tropicana and check-in 6:30 PM : Meet in Tropicana lobby 7:00 PM : IEEE University Partnership Program (UPP) Meet n’ Greet + Dinner at Squeeze In (8876 S Eastern Ave) 10:00 PM : Arrive back at Tropicana Dress code for dinner: Casual Day 2: Jan 3rd 9:00 AM : Meet in the Hallway for Registration 9:10 AM : Meet in Hall 5 for the IEEE Young Professionals Workshop. Optional workshops that might be good to attend include: 10:00 AM - 3:30 PM : Zombie Apocalypse Radio Workshop in Cohiba 10/11 12:30 PM - 3:30 PM : Capture the Flag Cybersecurity Challenge in Drone Arena 4:00 PM - 6:00 PM : Welcome and Keynote Presentations 6:30 PM - 9:00 PM : Networking and Special Activity in Sponsor Hall 9:00 PM : Free Time Dress code: Business Casual Day 3: Jan 4th 7:30 AM : Breakfast in Sponsor Hall 8:30 AM - 12:00 PM : Presentations 12:00 PM - Lunch in Sponsor Hall 1:00 PM - 6:30 PM : Presentations 6:30 PM : Corporate Mixer in Sponsor Hall Optional presentations that might be good to attend include: 10:15 AM - 11:00 AM : Natalia Baklitskaya, Engineering Manager, Google in Montecristo 2-4 3:00 PM - 3:45 PM : Camilo Buscaron, Technologist, AWS Robotics & Autonomous Systems in Cohiba 10/11 5:00 PM - 5:20 PM : Saifur Rahman, President, IEEE in Cohiba 6-9 Dress code: Business Casual Day 4: Jan 5th 8:00 AM : Breakfast in Sponsor Hall 9:00 AM - 12:00 PM : Presentations in Cohiba 6-9 12:00 PM - 1:00 PM : Head back to hotel rooms and pack 1:00 PM : Depart Tropicana 7:00 PM : Arrive back at Jacobs Dress code: Business Casual Food Please note that IEEE will be providing some meals throughout our stay in Vegas. All other meals will have to be paid for by yourselves. They will be the following: Jan 2nd: Dinner will be provided Jan 3rd: Breakfast (?) and dinner (?) will be provided. Will need to double check with UPP when we arrive at Vegas. Jan 4th: Breakfast will be provided That’s all from me! Thank you for reading this email in its entirety, and on behalf of the IEEE UCSD student branch, we hope we can make your Rising Stars experience a safe and fun time!